Privacy Policy

1. Controller

The controller responsible for data processing on this website is:

Ingenieurbüro Shulzhenko
Ottostraße 7
92280 Kastl
Germany

Email: info@ionlinx.com

We do not have a designated data protection officer. For data protection inquiries, please contact us at info@ionlinx.com.

2. Collection and Processing of Personal Data

2.1 Server logs (website access)

When you visit our website, the server automatically records information that your browser sends (server logs). This may include: IP address, date and time of access, requested URL, referrer URL, browser type and version, and operating system.

Legal basis: Art. 6(1)(f) GDPR (legitimate interest in ensuring security and operation of the website).

Retention: Server logs are retained for 14 days and then deleted, unless a longer retention is required for legal or security reasons.

2.2 Contact form

When you submit the contact form, we process the following data: name, email address, company (optional), subject/industry, country (optional), message content. In addition, we store your IP address and the date and time of submission for security and documentation purposes.

Data is stored on our server (as JSON files) and a copy is sent by email via our email service provider so that we can respond to your inquiry.

Legal basis: Art. 6(1)(b) GDPR (performance of pre-contractual measures at your request).

Retention: Contact form submissions are retained for 12 months and then deleted. You may request earlier deletion at any time (see Your rights).

Processor: Emails are sent via IONOS SE (Elgendorfer Str. 57, 56410 Montabaur, Germany). We have concluded a data processing agreement (Auftragsverarbeitungsvertrag) with IONOS in accordance with Art. 28 GDPR.

The IP address used for spam protection is kept in a rate-limit list for no more than 30 minutes and then deleted.

Providing your data via the contact form is voluntary. However, we need your name, email address, and message content to respond to your inquiry. Without this information we cannot process your request.

2.3 Website analytics with Umami

We use the self-hosted, cookieless analytics tool Umami at analytics.ionlinx.com. It is used for privacy-conscious audience measurement, technical improvement, and assessing the effectiveness of our website. No marketing cookies are set, no advertising profiles are created, and no data is transmitted to advertising networks.

Data processed includes visited pages including available URL parameters, referrer information, time, browser and device information, screen size, approximate location data derived from the IP address, and events such as scroll depth, clicks on email, telephone, and external links, and successful contact form submissions. For session measurement, Umami derives an identifier from technical characteristics with a regularly rotating salt. The IP address is processed to derive technical and geographical information but is not stored in the Umami database.

Legal basis: Art. 6(1)(f) GDPR. Our legitimate interest is the privacy-conscious analysis and improvement of the website. Umami uses neither cookies nor local storage or comparable access to your device; therefore, consent under § 25 TDDDG is not required.

Retention: Umami event and session data is deleted after 12 months. You may object to processing on grounds relating to your particular situation under Art. 21 GDPR by contacting info@ionlinx.com.

3. Cookies

This website uses one strictly necessary cookie: i18n_lang. It stores your language preference (e.g. "de" or "en") so that we can display the site in your chosen language on subsequent visits. The cookie is first-party, has a duration of 365 days, and is set only when you visit the site or change the language. No consent is required for this cookie under the ePrivacy rules, as it is strictly necessary for the functionality you request. We do not use cookies for analytics, marketing, or session management.

4. Hosting

This website is hosted by Hetzner Online GmbH (Gunzenhausen, Germany). Server logs and any data you submit (e.g. via the contact form) are processed on servers within the European Union. We have concluded a data processing agreement with Hetzner in accordance with Art. 28 GDPR.

5. Data transfers

All processing of your personal data takes place within the European Union or the European Economic Area. We do not transfer your data to countries outside the EU/EEA. Our hosting provider (Hetzner) and our email provider (IONOS) process data in Germany.

6. Your rights

Under the GDPR you have the right to:

• Access (Art. 15) – obtain confirmation as to whether we process your data and a copy of that data
• Rectification (Art. 16) – have inaccurate data corrected
• Erasure (Art. 17) – request deletion of your data where applicable
• Restriction of processing (Art. 18) – limit how we use your data in certain cases
• Data portability (Art. 20) – receive your data in a structured, machine-readable format
• Object (Art. 21) – object to processing based on legitimate interests

You have the right to lodge a complaint with a supervisory authority. The supervisory authority responsible for us is: Bayerisches Landesamt für Datenschutzaufsicht (BayLDA), Promenade 18, 91522 Ansbach, Germany. Website: https://www.lda.bayern.de

7. Automated decision-making and profiling

We do not use automated decision-making (including profiling) within the meaning of Art. 22 GDPR.

8. Data security

We use TLS (HTTPS) for all connections to this website. Data you submit (including via the contact form) is transmitted in encrypted form. Access to stored contact form data is restricted and the server is maintained in accordance with current security practice.

9. Changes to this policy

We may update this privacy policy from time to time to reflect changes in our practices or legal requirements. The current version is always available on this page with the date of last update.